Paving the way for a community-driven digital transition
The EWP Convention 2026 will take stock of a pivotal year in the digitalisation of Erasmus+ and co-create the future of the initiative, bringing together users, practitioners and experts on this strategic topic.
Participants in the 2026 edition of the EWP Convention will learn not just about the latest updates shaping the EWP Network and the EWP Dashboard, but see first hand new features which are being trialed and prepared for wider adoption which go beyond the traditional core processes EWP has focused on and that are expected to enrich the student mobility ecosystem.
Another key topic that will feature in its agenda is the matter of enabling electronic exchange of data worldwide, in recognition that international cooperation are not limited to the Erasmus+ programme.
We believe the EWP Convention provides a perfect meeting point for Erasmus Without Paper ninjas and rookies alike to share, learn, and shape together an initiative whose motto has long been “by universities, for universities”. We are looking forward to welcome you to another high-energy and creative EWP Convention in beautiful Napoli!
Keynotes and Strategic Panels
High-level discussions providing context on upcoming developments, lessons learned, and strategic directions shaping the future of digitalisation of the higher education sector.
Workshops
Focused hands-on sessions that allow for diving deep and examining diverse aspects of digitalisation paying particular attention to the implementation and institutional needs.
Community Spaces
Open exchange spaces for practitioners to share experiences, compare approaches and map opportunities and solutions as well as connect around the digital transformation of Erasmus+ digitalisation at large.
Hackathons
Collaborative working sessions where multidisciplinary teams address specific digital mobility challenges and explore practical, solution-oriented approaches.
Programme
EWP: Looking ahead
Full day
| 9:00-9:30 | Arrival and Registrations |
| 9:30-9:40 | Introduction and Welcome |
| 9:40-10:10 | What important developments might you have missed in the last 12 months, what we know about the countdown to the next Erasmus+ programme and what will happen to the EWP Network (keynote) |
| 10:10-10:50 | Digital Nominations: Five steps for IRO bliss |
| 10:50-11:20 | Coffee break |
| 11:20-11:40 | Italy study case: IROs working together through a national community of users |
| 11:40-12:00 | French study case: IT working together towards not for profit IT tools |
| 12:00-13:00 | The Champion’s view: Lessons learnt and the steps ahead |
| 13:00-14:00 | Lunch |
| 14:00-15:30 | Community Spaces |
| 15:30-16:00 | Coffee break |
| 16:00-17:00 | Parallel Workshops
|
| Evening | EWP Convention Reception |
Making digitalisation work for International Relation Offices
Full day
| 9:00-9:30 | Arrival and Welcome |
| 9:30-10:30 | First conclusions from the EWP Convention 2026 |
| 10:30-11:00 | Coffee break |
| 11:00-11:25 | EWP back to the future 1: Preparation for digital certificatees of arrival/departure |
| 11:25-11:50 | EWP back to the future 2: AI assisted academic recognition (demo) |
| 11:50-12:30 | EWP back to the future 3: Making interoperability a global reality |
| 12:30-14:00 | Lunch |
| 14:00-15:30 | Community spaces |
| 15:30-16:00 | Coffee break |
| 16:00-17:00 | Parallel Workshops
|
| Evening | Social programme |
Latest developments and ambitious plans for the future
Half day
|
9:00-9:30 |
Arrival and Welcome |
|
9:30-10:30 |
A smooth start of the next Erasmus programme: Managing risks, ensuring |
|
10:30-11:00 |
Coffee break |
|
11:00-11:45 |
What will happen to the EWP Dashboard? |
|
11:45-12:15 |
New Atlas functionalities (being made available in the EWP Dashboard) |
|
12:15-12:30 |
Wrap-up |
|
12:30 |
Informal networking |
The detailed agenda will be published soon.
The agenda is subject to changes.
Full Pass
550 €
VAT included
All access
Keynotes
Workshops
Community spaces
Hackathons
Member Pass
450 €
VAT included
EUF members are eligible for an exclusive rate. To avail of this rate, kindly input your promo code before choosing a payment method.
Registration
Registration deadline 25.5.2026
Higher Education staff can use Erasmus+ staff mobility funding to participate in the EWP Convention 2026. Please contact the responsible person in your institution to find out more about your eligibility. We are able to provide you with an invitation letter if required – contact ewpconvention@uni-foundation.eu.
In order to get the Staff Training Grant Agreement duly signed, please send completed and signed agreements to staffweek@unina.it, and ensure the section for the receiving institution is properly filled out.
Name: University of Naples Federico II
Erasmus Code: NAPOLI01
Address: C.so Umberto I - 40 bis - 80138 Napoli - IT
Contact Person: Marta Maciocia, Head of the Erasmus+ and International Mobility Office
Contact person e-mail: staffweek@unina.it
Size of enterprise: >250 employees
Practical information
How to get to Naples?
From the airport to the city centre by Alibus
Alibus stops at Garibaldi (Central Station).
Journey time:
Airport - Central Station: approx. 15 min
Airport - Port: approx. 35 min
The ALIBUS ticket costs €5,00.
From the airport to the city centre by taxi
Journey time: approx. 20 min
Cost: approx. 20 €. Ask for the fixed rate at the start of the journey.
From the train station
Upon your arrival, you will reach the central station of Naples. From there you can choose between urban trains, suburban trains, city buses, intercity buses, and taxis.
How to get
to the EWP Convention?
The convention will be held at The Church of Saints Marcellinus and Festus which is part of the San Marcellino and Festus complex.
Metro line 1 - Università station
Complesso dei SS. Marcellino e Festo
Largo S. Marcellino 10
Napoli, Italy
Frequently asked questions
I can't attend the event. Can I transfer my registration to my colleague?
Yes, this is possible at no additional cost. Please contact us at ewpconvention@uni-foundation.eu, and we will assist you with the transfer.
When will I receive the invoice for my registration?
Payments are processed through our event management system, with invoices automatically generated upon receiving the payment. For credit card payments, the invoice is generated immediately upon registration. For bank transfers, a proforma invoice and a payment order is issued at registration, followed by the final invoice once the payment is received. The process is fully automated.
Is this event be eligible for the Erasmus+ staff training grants?
Higher Education staff can use Erasmus+ staff mobility funding to participate in the EWP Convention 2026. Please contact the responsible person in your institution to find out more about your eligibility. We are able to provide you with an invitation letter if required – contact ewpconvention@uni-foundation.eu.
In order to get the Staff Training Grant Agreement duly signed, please send completed and signed agreements to staffweek@unina.it, and ensure the section for the receiving institution is properly filled out.
Name: University of Naples Federico II
Erasmus Code: NAPOLI01
Address: C.so Umberto I – 40 bis – 80138 Napoli – IT
Contact Person: Marta Maciocia, Head of the Erasmus+ and International Mobility Office
Contact person e-mail: staffweek@unina.it
Size of enterprise: >250 employees
How do I apply the discount for EUF members?
Is the organisation you represent a member of the European University Foundation? Members of the EUF network qualify for an exclusive rate. To avail of this rate, kindly input your promo code to the field right above choosing a payment method. To obtain the code, please get in touch with the International office of your institution or contact us at ewpconvention@uni-foundation.eu.
Organisers
Save the date!
16-18 June, 2026
University of Naples Federico II
Get notified when the registration opens!
*Your email address will only be used to send you notifications related to this conference and will not be shared with third parties.
Save the date!
6-18 June, 2026
University of Naples Federico II
Registration deadline 16 May 2025
Practical Information
Warsaw, the vibrant capital of Poland
Warsaw is a dynamic and vibrant city where history meets modernity. Known for its resilience, rich cultural heritage, and fast-paced development, Warsaw offers a unique mix of beautifully restored old-town charm and a thriving, forward-looking urban scene. The University of Warsaw is located in the very heart of Warsaw. Its historical Main Campus, set alongside modern university buildings, perfectly reflects the spirit of Warsaw, a unique blend of history and modernity.
Background photo by Adam Borkowski
Currency and payments
Poland's official currency is the Polish złoty (PLN). Credit and debit cards are widely used, and contactless payments via mobile apps (e.g., Apple Pay, Google Pay) are also commonly accepted. Currency exchange offices are available at the airport and throughout the city, and ATMs are easy to find. The exchange rate is approximately 1 EUR = 4.3–4.5 PLN, though it may vary slightly depending on the provider.
How to get to Warsaw
By train: Dworzec Centralny (located in the city centre)
By plane:
- Warsaw Chopin Airport – located in the city, connected by Warsaw public transport
- Warsaw Modlin Airport – located outside the city, connected by train or shuttle bus
By car: paid parking in the centre and neighbouring areas. Please note that the venue is located in the paid parking zone and there is no parking at the campus.
Local transportation
Warsaw is well connected by public transport.
The ticket costs about 1 euro (single-fare 75-minute ticket, zone 1, standard 4,40 PLN) and can be purchased in Passenger Service Points and ticket machines (available at most stops and vehicles). Keep in mind that ticket machines in vehicles take cards only.
You can check the best connection at wtp.waw.pl/en/ orjakdojade.pl/warszawa/trasa (also available as a mobile app).
Accommodation suggestions
| Hotel & category | Address and Website | Distance from the venue |
|---|---|---|
| 5* Hotel Bristol, a Luxury Collection Hotel, Warsaw | Krakowskie Przedmiescie 42/44 hotelbristolwarsaw.com |
700 m |
| 5* Hotel Sofitel Warsaw Victoria | Królewska 11 sofitel-victoria-warsaw.com |
1,1 km |
| 3* Hotel Motel One Warsaw-Chopin | Tamka 38 motel-one.com |
900 m |
| 4* Barceló Warsaw Powiśle | Wybrzeze Kosciuszkowskie 43a barcelo.com |
500 m |
| 4* Hotel Mercure Warsaw Grand | Krucza 28 all.accor.com/hotel/3384/ |
2,2 km |
| 4* Hotel Novotel Warsaw Centrum | Marszałkowska 94/98 accor.com/hotel/3383/ |
2,3 km |
| 3* Hotel Metropol | Marszałkowska 99a hotelmetropol.com.pl/ |
2,3 km |
| 4* Hotel Polonia Palace | Al. Jerozolimskie 45 poloniapalace.com |
2,3 km |
| 3* Ibis Warsaw Old Town | Muranowska 2 all.accor.com/hotel/3714/ |
2,4 km |
| 4* Hotel Radisson Blu Sobieski Warsaw | Plac Zawiszy 1 radissonhotels.com |
3,8 km |
How to get to Warsaw
By train: Dworzec Centralny (located in the city centre)
By plane:
- Warsaw Chopin Airport – located in the city, connected by Warsaw public transport
- Warsaw Modlin Airport – located outside the city, connected by train or shuttle bus
By car: paid parking in centre and neighbouring areas. There is no parking at the campus
Accommodation suggestions
The tourist season in Murcia starts in April, please make sure to book your accommodation in advance! More options are available on Booking.com, Airbnb or TurismoDeMurcia.es.
5* Hotel Bristol, a Luxury Collection Hotel, Warsaw
Krakowskie Przedmiescie 42/44,
www.hotelbristolwarsaw.com